Assessments > Co-Authoring > Co-Authoring Folder Detail

Co-Authoring Folder Details

Use co-authoring folders to share tests with other users. All tests contained within the folder will be accessible to the folder members. Folders allow co-authors to bypass their normal User Management rights and share tests based on the folder sharing rights defined when a folder is created or edited. Only users with the appropriate permissions (such as item administrators) can set the sharing rights when creating or editing a folder.

Co-authors are best managed at the folder level, so that you can create groups to collaborate on the items that are important to them. For example, 6th grade math teachers can work within a folder designed for them to write a 6th grade benchmark assessment.

For more information, see Test Co-Authoring

ClosedTo create a co-authoring folder
  1. Go to Assessments > Co-Authoring.
  2. Click Create New, and then select Folder.
  3. Enter the folder Name. The folder name can contain up to 50 characters.
  4. In the Add Users field, search on the first or last name for the co-authors you want to share the folder with. All users in the system are available with no restrictions by institution.
  5. Optional: Select the View Only checkbox to give co-authors view-only permission for the folder.
  6. Click Save.
ClosedTo edit a folder (modify co-authors)
  1. On the Co-Authoring page, click the folder you want to edit.
  2. Click Edit.
  3. Add or remove co-authors as needed. Click the X button next to a user's name to remove them.
  4. Click Save.
ClosedTo move a test to another folder
  1. On the Co-Authoring page or in a co-authoring folder, select the checkboxes for the tests you want to move.
  2. Click the Move button.
  3. Select the target folder, and then click Move.
ClosedTo delete a folder

You can only delete a folder that has no items in it. Folders cannot be deleted if someone else is currently creating an item or test in the folder. Only users with the edit permission can delete folders.

  1. On the Co-Authoring page, click the folder you want to delete.
  2. Move or delete all items, passages, and rubrics in the folder.
  3. Click Delete. The Delete link will appear only if there are no items in the folder.
  4. Click OK to confirm the deletion.
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